Exception Checker
A short list of the rows worth checking, and why.
Exception Checker reviews every row of order entry and paperwork against your rules and history, and flags only the risky rows worth checking. Your reviewer gets a short list with the reason for each flag.
What it does
In plenty of offices, one person keys the order, then two more people check the typing against the source document, line by line. It catches mistakes, and it takes three people to do it. The same pattern shows up wherever a mistake is expensive, including purchase orders, batch paperwork, customer submissions, and anything going to a trading partner who charges back for errors.
Exception Checker connects to where the work is entered, whether that's the ERP order screen, a spreadsheet, a form, or an outbound file. It checks each new record row by row against your price lists, contracts, units, required fields, and partner specs, and compares each row with what this customer, item, or line normally looks like. Your reviewer gets a short list (check rows 9, 23, and 27) with the reason and the source document beside each one. Exception Checker is built to order: we prototype it on a sample of your records first, then connect it to your systems.
Clean records move on under the rules you set, and flagged rows hold until a person signs off. Exception Checker never fixes a flagged row by itself. The people who used to proofread all day go back to customer service, scheduling, or catching the problems no rule would have predicted.
What it handles
Order entry
Each line is checked for price against the contract, quantity against what this customer usually orders, ship-to against the account, and dates against lead time. A row that fails any check is flagged with the reason. The rest of the order moves on without anyone re-reading it.
Records and submissions
Batch records, forms, and submissions are checked for missing fields, values out of range, and mismatched units. It also catches a lot number that doesn't exist in your system and a signature line left blank. Each gap is flagged before the record goes to final review.
Partner rules and spec changes
When a trading partner changes its labeling, document, or format requirements, the new rule is added to the checks. Each outbound document is compared with it before the next shipment goes out. Anything that would fail is held, so a change is caught before it becomes a chargeback.
Outliers from your own history
The customer who always orders four 25 kg drums suddenly orders 40. That could be a typo or a real order, and a person sees it either way. Exception Checker compares each row with the order history you already have for that customer and item, so unit mix-ups surface before the order is released.
A reason for every flag
Each flagged row says what looked wrong and shows the source line beside it. Checking takes a glance at one row. Your reviewer clears or corrects the row, and that decision is recorded with the reason.
Rules you can read
Rules are written in plain language your team can read and change, per customer or per item. You decide which customers get stricter checks and what counts as unusual. A flag that's never useful gets turned off, so the short list stays short.
See it working
Who it's for
FAQ
Exception Checker questions
Does Exception Checker fix errors on its own?
No. It flags the rows that look wrong and shows why, with the source beside each one. A person decides whether a flagged row is a typo, a real change, or a question for the customer, and that decision is recorded. Nothing flagged moves forward until someone has signed off.
What kinds of order entry errors does Exception Checker catch?
It checks price against the contract, quantity against what this customer usually orders, ship-to against the account, and dates against lead time. It also catches missing fields, mismatched units, and outliers from your own history, like the customer who always orders four drums suddenly ordering 40. Each flag says what looked wrong and shows the source line beside it.
Can it check outbound files when a trading partner changes its rules?
Yes. When a trading partner changes its labeling or format rules, the new rule is added to the checks before the next shipment. Each outbound document is compared with the new requirement before it's sent, and anything that would fail is held for a person to review. Nobody has to hope they caught the one change notice that mattered.
Who writes the rules?
Your team does. Rules are written in plain language your people can read and change, including which customers get stricter checks, what counts as unusual, and which flags are noise. A flag that's never useful gets turned off, so the list your reviewer opens stays short.
Does Exception Checker replace the people who double-check orders?
No. It replaces the line-by-line proofreading. One reviewer opens a short list of rows, each with its reason and source, where two people used to compare every line. The aim is fewer rows to read.
Where does Exception Checker check the work?
It checks the work where it's entered, such as the ERP order screen, a spreadsheet, a form, or an outbound file. Each row is compared with your rules (price lists, contracts, units, required fields, and partner specs) and with your own history.
What is data validation automation?
Data validation automation means software checks each record against rules before a person has to. Exception Checker goes past required-field checks by comparing every row with your own history, so a quantity that's valid but unusual for this customer still gets flagged. Your reviewer sees the short list and makes the call.
You know AI could help. Let’s build it.
Bring us a task you have in mind, or just a hunch. We’ll help you find the right place to start and build it around the way your business works.