Accounting Sync Watchdog
Catch the failed syncs the day they happen.
Accounting Sync Watchdog compares your ERP and accounting system as transactions move, and catches failed, missing, and duplicate entries before month-end close. Your controller approves every fix before anything changes in the books.
What it does
Your ERP is supposed to push invoices, bills, and receipts into accounting, and most days it does. Then a sync fails without a sound, the same invoice posts twice, or a customer record doesn't match and an entry lands in suspense. Nobody notices until close, when your controller spends days tracing differences between two systems that were supposed to agree and your AP clerk re-enters what never made it across.
The Watchdog reads transactions from your ERP and your accounting system as they post. It matches each ERP document to its accounting entry by number, amount, date, and party, and flags anything missing, doubled, or different with both records shown together. For each flag it proposes a correction and explains why, and a daily summary shows what synced, what failed, and what's waiting.
Nothing is posted, voided, or changed in your books without a person approving it. You set who can approve which kinds of corrections, and every approval is recorded with what changed and why. Your existing connector and your chart of accounts stay as they are.
What it handles
Failed and missing entries
Invoices, bills, receipts, and credit memos that left the ERP and never arrived in accounting are found the same day. Each one is listed with the ERP record and a re-post ready for approval. Nobody has to wait for a customer to say they were never billed.
Duplicates
The same document can post twice after a retry or a manual fix. The Watchdog catches the duplicate before it's paid or collected twice, and flags it ahead of the payment run. A void comes ready for your controller to approve.
Records that don't match
A customer, vendor, item, or GL account named one way in the ERP and another in accounting is the usual reason entries get stuck. The Watchdog shows both records side by side. It proposes a mapping so the next entry goes through.
Totals that don't tie
Daily totals by account and by document type are compared across both systems. A difference shows up while it's still one transaction. Your accounting lead can trace it back to the documents behind it the same day.
A proposed fix for each problem
Each problem comes with both records side by side and a suggested correction. That might be a re-post, a void of the duplicate, or a mapping between records. The Watchdog explains why it suggests each fix, and a person approves it before anything is written to the books.
A daily summary
Every day you get a summary of what synced, what failed, and what's waiting for approval. Problems get handled while they're small and fresh. Month-end close starts from a short list of open items, each already explained, instead of days of tracing.
See it working
Who it's for
FAQ
Accounting Sync Watchdog questions
Does the Watchdog replace our ERP-to-accounting connector?
No. It watches the connector you already have. It reads both systems, matches each ERP document to its accounting entry, and flags what failed, doubled, or doesn't match. If a sync is beyond saving, replacing it becomes a custom build that we scope separately.
Will it change entries in our books?
Not without a person. For each flag it proposes a correction and explains why, and your controller or accounting lead approves it before anything is written to the books. Re-posts, voids, and new mappings all wait for that approval, and each one is recorded with who approved it.
What kinds of sync problems does the Watchdog catch?
It catches invoices, bills, receipts, and credit memos that left the ERP and never arrived in accounting, documents posted twice after a retry or a manual fix, and records that don't match between the two systems. It also compares daily totals by account and by document type, so a difference shows up while it's still one transaction instead of a month of them.
Why do entries get stuck between our ERP and accounting system?
The usual reason is a record named one way in the ERP and another in accounting, such as a customer, vendor, item, or GL account. The Watchdog matches each ERP document to its accounting entry by number, amount, date, and party. It shows both records side by side and proposes a fix, such as mapping the record, for your team to approve.
How does it help at month-end?
Problems are caught the day they happen, and a daily summary shows what synced, what failed, and what's waiting. Close starts from a short list of open items, each already explained, instead of days of exporting both systems and lining them up in Excel. Your controller reviews the list rather than hunting for differences.
Can we control who approves which corrections?
Yes. You set who can approve which kinds of corrections, and every approval is recorded with what changed and why. The Watchdog reads and proposes, and your controller decides.
Where is our financial data processed?
The Watchdog works in your environment. It reads from your ERP and your accounting system, and nothing is written to the books unless a person approves it. Your connector, your accounting system, and your chart of accounts stay where they are today, and your team approves every fix the Watchdog proposes.
How do we get started with the Watchdog?
We start with your last month-end close, including the export from each system and the spreadsheet where you lined them up. We prototype the Watchdog on sample data, then connect it to your real systems once you approve. Your team keeps working in the ERP and accounting system it already knows. Each Watchdog is built to order for your two systems, and it typically goes live about six weeks after kickoff.
You know AI could help. Let’s build it.
Bring us a task you have in mind, or just a hunch. We’ll help you find the right place to start and build it around the way your business works.